AUCKLAND BADMINTON COURT BOOKING POLICY

Priority on the courts will be given in the following order:

1. ABA Events:

a) Tournaments

b) Representative Ties

c) School Holiday Programmes

d) School Competitions

e) Any other event organised or run by ABA

2. ABA Representative Team training

3. ABA Affiliated Clubs

4. Schools

5. ABA approved groups

6. Registered ABA Facility Members

7. Non-registered facility members

8. Casual bookings

In a situation where an ABA event exceeds the time for which the courts are booked they will have first option on the courts in order to finish the event in progress. The cost of the bookings which are over-run due to these events will be reimbursed in full to the group or individual concerned.

CLUB BOOKINGS

The following policy applies to formally designated and approved clubs who book(s) courts on a regular basis at the ABA Stadium

a) The club must abide by the number and times of courts as agreed with the Management of ABA. To permanently change these details a club must apply in writing to the ABA Management at least one month prior to the change requested. If there is a temporary change the ABA Management must be advised in writing 48 hours prior to the change requested.

b) If a club has been issued with a club membership, the club may only be used at designated club times, i.e. the times that the club has requested according to (a) above. (The membership is primarily to book additional courts, if required, at the time of playing.) The management, has the right to recall or cancel the membership if it is misused.

c) The number of courts and times available to a club as a permanent booking is determined by the following, with the exception of bookings at peak times when the number of courts a club requires may be limited by ABA Management to ensure fair and optimal use of the facility

1. 12 registered members Maximum of two courts per hour

2. 13 – 18 registered members Maximum of three courts per hour

3. 19 – 24 registered members Maximum of four courts per hour

4. 25 – 32 registered members Maximum of six courts per hour

5. 33 – 42 registered members Maximum of seven courts per hour

6. Over 42 registered members At the discretion of ABA Management.

Extra Courts for clubs outside the above will be charged at $20.00 per court

d) The number of courts a club is eligible to have as a permanent booking is indicated by the number of players registered with ABA at that point in time. The Payment of Registration Fees Policy applies with regard to club bookings and registrations not received by 1 April of the given year.

e) If a club requires additional courts, for a special event, they must apply in writing to the ABA Management at least 6 months prior to the event.

f) If a club has an outstanding account of 60 days or over, the ABA Management has the right to withdraw any courts booked for that club until such time that the account is settled in full.

g) Any courts cancelled inside 48 hours of the booking are charged to the club.

h) Auckland Badminton events take precedence over any bookings. The clubs are to be advised at least 48 hours in advance of a change to their permanent booking.

i) It is the responsibility of the club to ensure that all members observe the Rules of Auckland Badminton and the Auckland Badminton Stadium. Failure to observe these rules may, at the discretion of the ABA Management, result in the cancellation of the booking rights of the club.

ABA COMMUNITY MEMBER BOOKINGS

a) The terms and conditions pertaining to the use of the booking system are set out on the website and online form which every applicant is required to agree to.

b) ABA members may only book courts up to 14 days in advance.

c) Each member may only book one court per hour.

d) Minimum 24 hour notice required to cancel without incurring court fee. Cancellations made outside the 24hr period will receive a full refund.

e) ABA members must observe the Policies and Procedures of Auckland Badminton and the Auckland Badminton Stadium. Failure to observe these rules may, at the discretion of the management result in the membership being made “in-active”.

f) Annual fees will NOT be deducted on the renewal date when sufficient credit is available.

h) Credits can not be refunded only transferred or used against court bookings.

CASUAL BOOKINGS

a) All casual bookings must be paid for at the time of booking

b) Casual bookings cannot be changed

c) Casual bookings are non-refundable

d) Casual users of the facility must observe the Rules of Auckland Badminton and the Auckland Badminton Stadium. Failure to observe these rules may, at the discretion of the General Manager; result in the refusal of future bookings

This document can be amended to meet the Auckland Badminton Associations outcomes and ABA will provide a minimum of 7 days notice to all Stadium users